The Johns Hopkins University Procurement Card Program is one of the University’s two recommended methods for making small dollar purchases of urgently needed supplies and services. The Procurement Card Program is designed to provide authorized faculty and staff with a cost-effective and convenient method of procuring and paying for small dollar purchases of regularly consumed supplies and services.
The Procurement Card is to be used for the purchase of supplies and services less than $3,000 in value. Items valued at more than $3,000 should be procured through the issuance of a purchase order. The Procurement Card program is also not intended to be used for travel/hospitality expenses. These types of services should be procured through the Corporate Travel Card program.
The maximum single transaction limit for Procurement Card purchases is $3,000. Splitting a single order greater than $3,000 in total value into multiple orders to evade the $3,000 Procurement Card transaction limit is contrary to University policy and should not be done. Such practices violate University competitive bidding policy, and unnecessarily increase administrative costs. Cardholders may charge up to $10,000 in a single month. Individual Cardholders will be extended monthly credit limits based upon their needs.
Requesting A New Procurement Card
- Complete the following training courses in myLearning; all courses should have been completed in the last 12 months
- Purchasing Policies and Procedures – this is a prerequisite of the “Procurement Card Policy” online course training
- Procurement Card Policy (updated for Concur)
- Procurement Card Reconciliation
- Reviewing and Approving Procurement Card and CBTC Expense Reports
- Business Expenses Related to University Travel
- Complete the Procurement Card Application. If you are completing the form yourself, you will need include your Employee ID/Personnel Number. This is not the number located on your JHU badge. Your personnel number can be located can be located in E210 or on your paystub.
- Once the application is completed and signed by the appropriate department members, send the form to Shannon Corr to obtain the needed DBO signature, do not email to PCard (the application is not complete without the DBO signature)
Reference Guides
- PCard Policy (printable)
- Approver and Cardholder Best Practices
- Allowable Purchases and Unallowable Purchases
- Please note that while food and beverages are allowed, alcohol is not. Be careful when booking events at restaurants if you plan to use a pcard. Some restaurants are designated as a “bar” merchant type and no purchases will be approved, even if it is a purchase of food. Also be aware, that a restaurant located in a hotel may be designated as a “hotel” merchant type and hotels are also unallowable and your purchase there may be declined, so be prepared to use an alternative payment if your card is declined.
- Procurement Card Reconciliation Job Aid (printable)
Additional Forms